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Purchasing

Barry Smallwood, CPPB, CPPO
Bibb County Purchasing Agent


Jesse Griffin
Assistant Bibb County Purchasing Agent

Organization

The Purchasing Department is the central buying Agency for Bibb County. The activities of this department include request for supplies and services used by all County departments.

Office Hours

The Purchasing office hours is open Monday through Friday from 8:00 a.m. to 5:00 p.m. You are invited to visit at your convenience as an appointment is not generally necessary.

Contact Procedures

You should make this office your first point of contact with Bibb County. We will be happy to review your products and provide information about individual departments should it become necessary to contact them.

Bibb County encourages vendors to send in information about their company.

Purchasing Process

Our objective is to obtain all purchases for the County through an active and equitable competitive process. The lowest and best bid is from the vendor who can furnish the product or service which meets our quality standards and delivery requirements.

Open market purchases under $5000 may be made either by telephone or informal written quotations. Purchases over $5000 are taken on sealed bid. Bid openings are public meetings and you are invited to attend. A tabulation of the bids will be furnished upon request at no charge.

All bids must be submitted on the bid forms provided by the County and contain a handwritten signature in order to be valid. Telephone and facsimile response to sealed bid solicitation will not be considered.

Purchase Orders

All purchases require a purchase order number which is issued by this office, The purchase order number must appear on all correspondence including your delivery slip and invoice. Verbal orders are not allowed unless you are given a purchase order number at the time the order is placed. Failure to receive proper authorization may result in the return of your product at your expense.

Taxes

We are exempt from Federal excise taxes and state and local taxes. Exemption certificates will be furnished upon request.

Minority Vendor Participation

Bibb County actively encourages Minority vendor participation in the bid process.

Gratuities

No official or employee of the County shall solicit, accept, or agree to accept, directly or indirectly, from any person, firm or corporation to whom any contract may be awarded, by rebate, gifts or otherwise, any promise, obligation, or contract for future awards or compensation.

Professional Affiliation

In order to keep abreast of the latest procurement techniques and product information, the Purchasing Division maintains an active membership in the National Institute of Governmental (NIGP).

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601 Mulberry Street Macon, GA 31201     Phone Number : (478) 621 - 6400
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